Insights, updates, and best practices for modern medical and wellness practice management
By The Reviva Team
On paper, the practice was thriving. But behind the scenes, documentation was repetitive. Care plans were tracked across spreadsheets. Recurring payments required manual oversight.
By Jill Lex
This guide walks through the core pillars of starting a med spa, with a strong emphasis on compliance and infrastructure, while keeping things high-level enough to apply across states. At every step, state laws and regulations should be reviewed — ideally with healthcare legal counsel familiar with med spas and guidance from organizations like American Med Spa Association (AMSPA).
By Kyle Mills
Starting an independent practice — even a small, virtual one — comes with a mix of excitement and questions. One of the most common (and reasonable) questions we hear from clinicians exploring independence is: “What do I do about malpractice insurance?”
By Kyle Mills
A close friend of mine recently shared something disappointing. She went to her regular integrative medicine telehealth appointment, something that had become a reliable part of her wellness routine, only to be told it would no longer be covered by her insurance.
By Kyle Mills
In the fast-growing world of medspas, risk management isn’t optional — it’s essential. As your business expands services like injectables, laser treatments, and body contouring, so do your legal exposures. That’s why securing the right malpractice insurance is a foundational step for every medspa owner.
By Henry Lee
Opening additional days can increase revenue—but only if it’s done at the right time and for the right reasons. Too early, and you risk higher payroll and burnout. Too late, and you leave money on the table while frustrating loyal clients.
By Henry Lee
When opening a new med spa, towels and sheets may feel like a small detail—but they play a huge role in client experience, hygiene, and operational efficiency. The right linens support your brand, withstand daily laundering, and help your treatment rooms feel polished and professional from day one.
By Kyle Mills
Opening a med spa comes with a lot of excitement—and a lot of paperwork. The good news? You don’t need a wall of three-inch binders to be compliant or successful. In reality, most med spas can stay organized (and inspection-ready) with 5–6 core binders. Whether they live physically on a shelf or digitally in Google Drive, these binders create the backbone of a compliant, well-run practice.
By Henry Lee
One of the biggest (and most confusing) decisions med spa owners face is how to pay their providers and staff. Get it right, and you attract great talent, protect margins, and scale confidently. Get it wrong, and you deal with burnout, resentment, compliance risk, or unpredictable payroll. Let’s break down the two most common models in med spas—and when each one actually makes sense.
By Matthew Levy
Most medspa owners don’t realize it’s happening. You start with one tool for online booking. Then a texting platform. Then a CRM. Then charting. Then a membership tracker. Then a photo management app.
By Kyle Mills
Designing a medspa is exciting… until you get to the treatment rooms. Suddenly, every detail matters — lighting, layout, storage, workflow, ambience, and how the room feels the moment a client walks in. Your treatment rooms are where clients spend most of their time, and they’re the core of your business. A beautifully designed room elevates the client experience, helps your providers work more efficiently, and reinforces your brand from the inside out.
By Matthew Levy
The med spa industry is evolving faster than ever. Client expectations are higher, competition is growing, and AI is reshaping how providers operate. Yet most med spas are still relying on outdated or pieced-together software systemsthat were never built for aesthetics in the first place.
By Kyle Mills
We’ve all been there — you go to a medspa for one concern, only to be bombarded with promotions that don’t quite fit. The other day, I booked a visit to treat dark spots and ended up getting pitched skincare products that were supposedly *better* than my current face wash. The provider wasn’t listening to my actual goals — they were checking boxes...
By Julie Liou
South Korea has long been recognized as the mecca of skincare and aesthetic medicine. Known for pioneering some of the most effective, non-invasive treatments, Korean medspas attract clients from all over the world—including a growing number of U.S. tourists seeking top-tier procedures at a fraction of the cost...
By Julie Liou
The medical aesthetics industry is evolving, and integrative medicine is playing a bigger role than ever before. As the definition of wellness expands, medspas are no longer just offering Botox and fillers—clients are now looking for a...
By Kyle Mills
As the aesthetics industry evolves, so do client preferences, technological innovations, and medspa offerings. Keeping up with trends isn't just about staying relevant—it's about positioning your medspa as the go-to destination for cutting-edge treatments in a world where competition is more fierce than ever...
By Kyle Mills
Content is KING—but let's be real, who has the time and resources to create it consistently? As a medspa owner or provider, you're already juggling multiple roles, and adding content creation to the mix can feel overwhelming. The good news is, you don't need a massive marketing budget to make a big impact. The trick is to build a content strategy with practical, engaging ideas that draw clients in without overloading your schedule....
By Kyle Mills
Building a successful medspa in today's competitive landscape requires more than just great treatments—it requires a strategic marketing approach that resonates with clients and sets you apart. It can - however - feel really daunting to get started. There are so many channels and approaches and - on top of that - how can you make sure you are getting a solid return on investment and not break the bank to make that happen?
By Julie Liou
As a medspa owner, you likely know about the importance of Good Faith Exams (GFEs), a fundamental compliance requirement in aesthetics practices. However, it's clear that medspas take varied approaches to these exams, especially once the initial GFE is conducted..
By Kyle Mills
Scheduling in a medspa is no small feat—it's like air traffic control. With so many appointments, treatments, and client preferences to manage, you need software that can keep up. But when you start looking, you'll notice most scheduling tools are built for hair salons or general appointment booking...
By Kyle Mills
So, it happened. You've reached the point where choosing "all-in-one" software for your medspa is no longer optional—or maybe you're just fed up with your current solution. Either way, the question is: where do you even begin? A quick Google search for "medspa software" isn't going to cut it. There are countless options out there...
By Reviva Team
As the daughters of small business owners who emigrated to pursue the American dream, Jane and I witnessed firsthand the challenges of running and scaling small businesses. My mom owns a specialty pharmacy and integrative medicine practice, and Jane's...
